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                                  OPEN RECORDS POLICY STATEMENT

    All City records, except those to which a specific exemption applies, shall be open for a personal inspection by any citizen. As used in the Open Records Law, the term “Public Record” means all documents, papers, letters, maps, books, tapes, photographs, computer based or generated
    information, or similar material prepared and maintained or received in the course of operation
     of a public office or agency.

    All open records requests shall be submitted to the City Clerk. The request shall state whether the requestor wishes to inspect and/or obtain photocopies of the requested records. 

    The City Clerk will determine whether the City has documents that are responsive to the request,
    and if the documents fall within any of the exceptions to the Open Records Act.

    Within three (3) business days of receiving the request, the City must notify the requestor
    whether the requested documents are public documents subject to disclosure, and to permit
    inspection and copying. If documents are not available within three business days, the clerk
    will provide an estimate of when the documents can be made available. 

    All inspection, extraction and copying of public records, instruments and documents shall
    only be done under the supervision of the lawful custodian of the record or his/her designated
    assistant. 

    The requestor will be charged $0.10 for each page photocopied and may be charged an additional
    fee for certified copies or for other copies for which a fee is specifically authorized, or otherwise provided by law. 

    In addition to copying fees, a reasonable hourly charge will be collected for search, retrieval and
    other direct administrative costs for complying with a request. The hourly charge will not exceed
    the salary of the lowest paid full-time employee who, in the discretion of the custodian of the
    records, has the necessary skill and training to perform the request. However, there is no charge
    for the first quarter hour. The requestor may be provided with a written estimate of the fee.